Administration/Accounting

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Admin and accounting staff form the essential backbone of any RV business. They work closely with each department and offer support to the General Manager overseeing the entire operation.

  • Select, hire, and train qualified management personnel
  • Establish and administer operating policies and standards designed to assure competitive representation for products
  • Counsel all department managers regarding the handling of customer and public relations.
  • Hold individual meetings with department managers to discuss departmental issues, to help them to improve their management techniques, and to correct difficulties affecting their performanc
  • Supervise and approve development and preparation of all dealership advertising and promotions
  • Participate in business and community activities and assign department managers to attend business and civic meetings
  • Select product lines and maintain adequate inventory levels within the guidelines of the dealership annual forecast
  • Establish compensation plans and incentives for all sales department personnel
  • Secure and efficiently utilize adequate lines of credit and investment
  • Select and determine use of adequate land, buildings, and improvements
  • Help determine organizational chart of the dealership; designate job responsibilities for all management staff
  • Motivate dealership personnel to attain maximum productivity by leadership, compensation, and other appropriate means
  • Monitor budgets and profitability for all departments
  • Audit the performance of each department within the dealership
  • Assume responsibility for overall performance, profitability, growth, direction, and success of the dealership
  • Observe activities of competition: analyze market trends and departmental operations, advising dealership management of developments, changes, and problems as warranted
  • Foster relationships with manufacturers and suppliers
  • Establish and administer operating policies and standards designed to assure competitive representation for all dealership products
  • Ensure compliance with all equal employment opportunity laws and regulations
  • Prepare, review and analyze financial statements and submit to management in accordance with established timeframes
  • Provide information to the General Manager to help them better manage the business operations
  • Maintain an effective cash management system
  • Manage the day to day accounting operations to ensure that all transactions are recorded in compliance with the company’s accounting processes and policies
  • Manage and safeguard the dealership’s assets and ensure that internal controls are in place
  • Assist department managers in reading and interpreting their financial reports and with implementing action plans needed to improve the operation
  • Assist with development of annual budgets and management of the budget variances throughout the year
  • Reconciliation and analysis of balance sheet accounts (inventory, receivables, liabilities, fixed assets)
  • Review financial statements and ledgers and partner with the operations team to resolve discrepancies
  • Ensure that the accounting records are maintained in an orderly, current and accurate condition at all times
  • Budgeting and forecasting
  • Verify all purchase orders and invoices to ensure accuracy
  • Payroll administration
  • Accounts receivable and accounts payable
  • Cash flow monitoring
  • Preparation and submission of government required remittances e.g. GST/HST
  • Reconcile accounts and post to journals, ledgers, and other accounting records
  • Bank deposits and bank reconciliation
  • Administration of the group benefits plan
  • Prepare monthly, quarterly and year-end financial statements and balance sheets
  • Inventory reconciliation with costing
  • Investment placements
  • Maintain motor vehicle title and records and properly record all liens
  • Prepare documents and provide support for external accountants
  • Review and process financial transactions relating to the accounts payable and the accounts receivable on a timely basis while ensuring accuracy
  • Create and post invoices/payments/receipts to the accounts receivable
  • Prepare accurate and timely deposits and issue refunds when required
  • Reconcile, prepare, and enter various bills/invoices/journal entries
  • Prepare account reconciliations/journals (monthly/annually)
  • Verify pricing and match up the invoice received from the subcontractors/vendor to the statement of completion, the packing slip, the purchase order
  • Create cheque runs on a timely basis
  • Assist with month end and year reporting requirements
  • Oversee office personnel to ensure that administrative procedures are followed and deadlines are met in a timely and efficient manner
  • Works closely with General Manager for all administrative initiatives, programs and financial reporting
  • Implement new office procedures, as necessary, to streamline administrative processes
  • Evaluate administrative support systems, methods and vendor services and provide recommendations as appropriate
  • Oversee the maintenance of the office facility including housekeeping
  • Assign and oversee health and safety and human resource administration tasks as necessary
  • Provide professional and comprehensive support to company executives, including organizing, prioritizing, filing and scheduling
  • Manage appointments , meetings and travels interface with management
  • Process expense reports
  • Manage and update contact database
  • Handle highly sensitive and confidential information and maintain a high degree of confidentiality at all times
  • Office inventory control
  • Maintains database by entering new and updated customer and account information
  • Prepares source data for computer entry by compiling and sorting information; establishing entry priorities
  • Maintain customer and account data
  • Secure information by completing database back-ups
  • Create correspondence and reports as directed. Gather, compile, and prepare information for meetings, briefings and other projects
  • Plan and coordinate office services and supplies, including purchasing and receiving
  • Direct all establishment visitors
  • Responsible for answering all incoming calls in a professional manner
  • Screen and forward telephone inquiries to appropriate staff member or departments
  • Provide information to callers on an as needed basis
  • Sort and distribute incoming mail, prepare courier packs and outgoing mail
  • Manage multiple boardrooms (scheduling, booking equipment, catering)
  • Provide support to the administration staff such as data entry, filing and other clerical duties
  • Manage recruitment campaign and select candidates for interview
  • Maintain and update job descriptions
  • Maintain healthy employee relations
  • Provide employee training and monitor development
  • Research and provide employee benefits
  • Promote safety awareness
  • Provide advice and counseling to managers and employees
  • Provide budget for annual payroll and conduct payroll reviews
  • Conduct new hire reference and background checks
  • Conduct new employee orientation
  • Develop and maintain HR manual and safety program